Contract of mandate – complete set of documents

Contract of mandate – free template

If you want to be sure you're using a correct, up-to-date contract of mandate template, use our free files prepared by TaxCoach's experts. Just select the document called "Contract of Mandate – Hourly Rate" to download a free template you can edit or print (in DOCX format).

A ready-made contract of mandate template is a convenient solution for business owners, freelancers, and private individuals who want to prepare a document that complies with the law, quickly and safely. This helps you avoid formal errors and misunderstandings in your relationship with the Contractor.

The free contract of mandate template includes all the necessary elements, such as:

• the date and place the agreement is concluded,
• identification of the parties (the Client and the Contractor),
• the subject matter of the agreement (the scope of activities to be performed),
• the duration of the agreement,
• the gross remuneration for each hour of performing the mandate,
• information on when the remuneration will be paid,
• bank transfer details (account number),
• the obligation to perform the mandate personally, or the option to entrust it to a third party,
• the obligation to keep a record of hours worked (also available on our site),
• signatures of both parties.

Optionally, the agreement may include additional provisions, such as:

• required qualifications,
• confidentiality clauses,
• transfer of copyright,
• contractual penalties,
• detailed rules on cooperation and liability.

 

Contract of mandate – additional documents

On our site you'll find all the documents you need to properly conclude and settle a contract of mandate. In addition to the agreement itself, you can also download:

• a personal questionnaire for the Contractor,
• a record of hours worked for the contract of mandate,
• a bill for the contract of mandate.

Each document is available in DOCX format, making it easy to fill in and adapt to your individual needs. All the templates were developed by TaxCoach's lawyers and specialists, so they're current, clear, and comply with the applicable regulations.

Using the complete set of documents helps keep your records organized and makes later accounting and HR settlements easier.

 

What is a contract of mandate?

A contract of mandate is one of the most common civil-law contracts in Poland. It's concluded between a Client and a Contractor and involves performing specific activities for the Client.

The rules for concluding it are set out in Articles 734–751 of the Polish Civil Code. Unlike an employment contract, a contract of mandate does not create an employment relationship, which means greater flexibility in setting the terms of cooperation.

The key features of a contract of mandate:

• considerable freedom in setting the terms of the agreement,
• the ability to terminate the agreement at any time (unless the parties agree otherwise),
• no mandatory sickness insurance contribution (it's voluntary),
• no ZUS (social insurance) contributions for students under 26,
• flexible forms of cooperation and no strict subordination,
• the option to entrust performance of the mandate to a third party (if the agreement allows it),
• lower employment costs for the Client compared with an employment contract.

A contract of mandate is often used in situations where the cooperation is casual, seasonal, or project-based.

 

When can a contract of mandate be concluded?

A contract of mandate is what's known as a "contract of diligence." This means the Contractor undertakes to perform specific activities with due care, but does not guarantee a specific result.

This is a key difference from a contract for specific work, where what matters is the final outcome.

A contract of mandate works particularly well for recurring activities, such as:

• administrative and office work,
• telemarketing and customer service,
• cleaning and janitorial work,
• childcare or eldercare,
• seasonal work (e.g., fruit picking),
• outsourced services (IT, accounting, marketing),
• minor technical and repair work.

Thanks to its flexibility, a contract of mandate is often used by both companies and private individuals.

 

How does a contract of mandate differ from an employment contract?

A contract of mandate differs significantly from an employment contract — mainly in the nature of the cooperation and the parties' obligations.

The key differences:

• no relationship of subordination (the Contractor acts more independently),
• no obligation to work at a specific place and time,
• no typical employee benefits (e.g., paid leave),
• the option to entrust performance of the mandate to a third party,
• greater flexibility in setting the terms of cooperation.

It's worth remembering, though, that a contract of mandate cannot be used in place of an employment contract if the conditions of an employment relationship are met (e.g., fixed working hours, subordination to the employer, continuous performance of duties).

Under the Polish Labour Code, in such a situation an employment contract must be concluded — not a civil-law contract.

 

Download the free contract of mandate template (DOCX)

Using a ready-made contract of mandate template is a quick, safe way to prepare a correct document. Our DOCX template makes it easy to adapt the agreement's content to your specific situation and type of cooperation.

It's an ideal solution for business owners who want to operate efficiently and in line with the law, without having to create documents from scratch.

 

Need HR and accounting support?

Not sure which type of agreement to choose? Unsure how to correctly settle a contract of mandate or which contributions need to be paid?

Get in touch with TaxCoach's experts. We offer comprehensive support with HR, payroll, and accounting, so you can focus on running your business and leave the paperwork to the specialists.