1. Home

  2. /

    HR and payroll replacement

HR and payroll replacement

Immediate and secure replacement of HR and payroll staff

Ensure continuity of HR and payroll services even in the event of a sudden employee absence. We take over responsibilities within 24–72 hours, with no delays in salaries and no risk of errors. We will work directly in your HR system.

97% of our clients rated us positively

Reviews
Zespół TaxCoach - księgowi i doradcy podatkowi Poznań

Over 10k

Companies served

Trusted us

Learn about us

TaxCoach in numbers

See why 97% of companies recommend our HR and payroll processes during employee absences.

On-time settlements

100%

Contracts handled annually

21 000 +

Average reduction in HR and payroll processing time for our clients

81%

Average response time after receiving an inquiry

28 minutes

Reliable HR and payroll staffing with guaranteed service continuity.

97% satisfied clients

SECURITY

Secure and timely replacement of HR and payroll staff without service interruptions

Security of taking over responsibilities

We provide replacement services without the need for data migration. We work directly in your HR and payroll system, maintaining all security standards and GDPR compliance.

100% timeliness of payrolls and declarations

Our team-based approach ensures full service continuity, guaranteeing uninterrupted payroll processing and ZUS/PIT filings. Employees always receive their salaries on time, regardless of individual staff absences.

Fast response and implementation

We can start cooperation within 24–72 hours. We respond immediately to current needs, maintaining an average response time of up to 28 minutes.

Full takeover of HR and payroll responsibilities

We respond, implement and react to your needs on an ongoing basis – our average response time is 28 minutes.

Comprehensive HR and payroll services

We take over comprehensive handling of employee documentation, settlements and contacts with authorities during your employee’s absence. We ensure a smooth transition of processes without the need for additional training.

Confidentiality and restricted access

We take over only the necessary scope of data and grant access exclusively to persons responsible for the replacement. You decide who has access to your company’s HR and payroll information.

Temporary management of the HR and payroll department

In the absence of an HR team leader, we can also take over managerial duties. We may act as Head of HR, ensuring team coordination, timely settlements and ongoing contact with management.

Comprehensive step-by-step service

From notification to full operation – our HR and payroll replacement process

Initial audit

We conduct an interview with the client and analyse the structure of processes in your company: systems, payroll lists and HR documentation.

We agree with the client on the work schedule and needs

We assign tasks according to your team’s schedule: payrolls, declarations, working time records, leave management and contacts with authorities.

Full takeover and continuous quality monitoring

We take over the daily responsibilities of the HR and payroll department. After full implementation, we continuously improve processes, introduce system integrations and automate routine activities.

HR and payroll staff replacement

Eliminate service gaps and compliance risks through our expert HR coverage and interim leadership. We guarantee seamless continuity during employee absences or transition periods.

Save the time

We ensure continuity of tax filings and payments, regardless of staff availability.

Timely preparation of HR documentation

Calculation of bonuses, overtime and allowances

Calculation of contributions and taxes

Preparation of payroll lists

Handling of benefits and non-wage benefits

Submission of required declarations to ZUS and the Tax Office

Applications, registrations and necessary HR and payroll documents

Urgent replacement of the HR employee managing the HR team

Efficient HR and payroll service integrated with your systems

HR reports available 24/7

Permanent access to data, payroll lists and statements throughout the year.

Work within your systems

We provide replacement services directly in the software you use, such as Optima, Enova365, Gratyfikant or others, without the need for data migration.

Integration with time registration systems

We help connect time tracking and reporting tools with your HR and payroll system, ensuring full data consistency.

Support with IT implementations and HRM tools

During replacement, we can also assist with implementing HR applications, Power BI reports and integration with time tracking systems.

Emilia Adamska

Head of HR and Payroll Department

An experienced expert in managing HR and payroll processes, combining specialist knowledge with managerial skills.

 

In her daily work, she coordinates a team of specialists, optimises processes through the implementation of modern technological solutions and ensures smooth communication between the HR and payroll department, other TaxCoach teams and external institutions.

 

She oversees full HR and payroll services, including salary calculations, benefit settlements, employee documentation and preparation of declarations for public institutions.

 

She supervises the digitalisation of the HR and payroll department, ensures compliance with current regulations and maintains the highest standards of client service at TaxCoach.

Miłosz Baranowski

CEO

He graduated in Corporate Finance from WSB Merito University in Poznań and completed postgraduate studies in Project Management at Poznań University of Technology.

He gained professional experience in corporate banking, sales, and accounting. Since 2012, he has run his own business and has served as CFO, supporting business owners and management teams in improving financial processes and organizational efficiency.

At TaxCoach, he is responsible for development and process optimization, recruitment of key employees, and eliminating bottlenecks within the organization. By combining CFO expertise, project management knowledge, and practical skills in ERP system configuration, he enhances the performance of accounting teams by implementing modern controlling solutions and optimizing financial processes.

Krzysztof Mrugalski

Chief Operating Officer

Co-founder and Chief Operating Officer of TaxCoach accounting firm.

He holds a Master’s degree in Commodity Science from the Poznań University of Economics and Business and an engineering degree in Production Management and Engineering from Poznań University of Technology.

He began his career as a consultant implementing quality management systems, including ISO 9001, and as an auditor of these standards in enterprises and local government units. He served as the Rector’s Representative for Quality Management Systems and cooperated with higher education institutions as a lecturer.

For years, he has actively supported the SME sector, providing comprehensive accounting and business advisory services. At TaxCoach, he is responsible for operational strategy development, process optimization, and service scalability, adapting the company to dynamically changing market conditions.

Marek Borowiak

Director of IT and Process Optimization

A business analyst with extensive experience in data analysis, process automation, and operational optimization. He specializes in working with SQL, RPA (UiPath), Power BI, PowerApps, and Comarch systems, enabling him to effectively streamline business processes and improve organizational efficiency.

A graduate of the European University of Business in Poznań, he has a strong understanding of how companies operate and successfully combines analytical expertise with modern technologies.

His professional experience includes IT process optimization, where he effectively implements solutions that enhance operational efficiency. His passion is automation — continuously seeking innovative methods to improve company workflows, helping organizations achieve better results and make more accurate business decisions.

Communication

Direct contact with HR, tax advisor, Finance Director and IT department

Contact us quickly and efficiently – directly with the specialists you need.

Ongoing support of a dedicated specialist

Stay in regular contact with a dedicated specialist experienced in HR and payroll services

Accounting Office Liability Insurance
1 000 000 PLN

Tax Advisor Liability Insurance
5 000 000 PLN

The interests and security of our clients are our priority, which is why we protect them with high liability insurance policies with PZU.

We communicate in the following languages:

Polish

English

Ukrainian

Russian

Reviews

Meet our clients and read their opinions about working with us

Companies served

10+ k

Satisfied clients

97%

Qualified specialists

100+

TaxCoach provides us with constant care and supervision in the form of outsourcing the Chief Accountant and supports the audit process conducted by the auditor.

During over two years of cooperation, TaxCoach employees have always demonstrated kindness, the ability to work flexibly and completed assigned tasks on time.

Read the reference

Tomasz Framski

Consdata

When choosing an accounting firm, we were looking for a company with competent staff who would efficiently handle our accounting and handle the mandatory stock exchange reports.

In addition to basic services, TaxCoach accounting office offers tax advisors and a financial director, so we know our finances and taxes are in good hands.

Read the reference

GIANLUCA LORENZO ACQUASANTA RASSUMOWSKI

Codeaddict S.A.

Thanks to the commitment of Mr. Miłosz Baranowski and his team, we managed to organize our accounting and introduce reporting, which enabled better financial management of our company.

We greatly value accessibility and communication skills – if we have any questions, we always have someone to call and we know that our doubts will be clarified.

Watch the video
Read the reference

Krzysztof Burdalski

Drogowe Centrum Produkcyjno-Handlowe „BIG" Sp. z o.o.

Communication is very efficient, and thanks to our professional and experienced staff, all formalities are completed efficiently and on time. TaxCoach handles our income tax, VAT, and VAT OSS calculations, and also handles HR and payroll for our employees.

This year, the TaxCoach accounting firm implemented a new chart of accounts in our books. This chart was prepared by our management for cost budgeting purposes and adapted to the specific nature of our business. Thanks to the rapid implementation of this expanded chart of accounts, we have better control over our company's financial plan and can easily obtain not only essential tax information but also valuable management information.

Read the reference

Games Lab

We've been using TaxCoach's accounting and HR services for almost three years now, and we've been very satisfied throughout our relationship.

The accounting, HR, and payroll services provided are of a very high standard, both in terms of content and organization. TaxCoach ensures the professionalism of its staff, and all deadlines are met.

Read the reference

Grzegorz Sikorski

STEP RM Sp. z o.o.

What we value most is ongoing contact with our dedicated accountant and working together to find the best solutions for us.

From the very beginning, we felt surrounded by professional care. We no longer worry about missing important payment deadlines, which significantly improves the ease of running our business.

Read the reference

Dawid Wójcik

SZTUKA BETONU

We have been working with TaxCoach for almost two years now and we are very satisfied – primarily because their service takes into account the realities of running a business, and not just adapts to accounting regulations.

We feel that there is a company on the other side, and not an extension of the tax office :)

Watch the video

Szymon Więczek

Grupa WeDo Sp. z o.o.

We are very pleased with the services provided by TaxCoach.

Thanks to their modern solutions, everything runs smoothly. They offer a wide range of services, which allowed us to choose the perfect option for us. We feel secure thanks to the possibility of consulting with a tax advisor and their experienced staff. We know our finances are in good hands.

Read the reference

Dentopolis s.c.

TaxCoach is a highly experienced company with a strong work ethic, as well as a modern and flexible company, ready to adapt to the client's needs.

Thanks to its extensive offer, it is able to propose individual solutions for its clients.

Read the reference

Raion Automatyka

What I value most about working with TaxCoach is the full substantive support and immediate assistance in every matter related to running a business.

TaxCoach are ambassadors of professionalism and reliability, I heartily recommend them to all entrepreneurs.

Read the reference

Beata Zapała

A.C.E. Produkcja Elektroniki Użytkowej Sp. z o.o.

We have been using TaxCoach services for accounting, HR and payroll since 2021.

We are very pleased with our collaboration. We especially appreciate the constant contact with our dedicated accountant and the seamless electronic document flow. The client panel is particularly helpful, allowing us access to all documents and monitoring work progress.

Read the reference

Frumbo Sp. z o.o.

FAQ

In what situations is it worth using HR and payroll replacement?

How quickly can you start cooperation?

Can I entrust you with contact with authorities?

Can the replacement cover only selected responsibilities?

Do you work in the client’s system or in your own software?

During the replacement, will I have access to documents and employee information?

Request a call
with our specialist

We will contact you within 24 hours.

or

Go to contact
Privacy policy.
Privacy policy and Related entities.