Employment legalisation for foreigners
Hire foreigners legally with full TaxCoach support
We structure the entire process of employing non-Polish nationals to ensure full legal safety. We advise on the optimal legalization route (Declarations, Notifications, Type A Permits, A1 Certificates) and manage all documentation and official correspondence. This guarantees compliance with current regulations, allowing your team to focus on core business activities.
97% of our clients rated us positively
Reviews
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When is it worth entrusting the legalisation of foreigners’ employment to experts?
Our support is for companies that employ or plan to employ workers from outside Poland, regardless of whether you operate in manufacturing, services, logistics, e-commerce or outsourcing. We assist both with individual recruitments and with the ongoing employment of larger teams.
• Companies planning to employ Ukrainian citizens
They need support in properly and timely registering a declaration of entrusting work.
• Employers hiring individuals from Armenia, Belarus, Georgia, Moldova and Ukraine
They want to organise procedures and documentation related to employment based on declarations.
• Companies preparing to employ foreigners outside the simplified procedure
They require comprehensive support in obtaining a Type A work permit.
• Businesses delegating employees abroad
They need support with A1 certificate applications and determining social security obligations within the EU.
• Companies already employing foreigners
They want to verify whether their current cooperation model complies with applicable regulations.
• Organisations with an expanded HR and payroll department
They expect one coherent system for monitoring employment legality and document expiry dates.
Legalisation of foreigners’ employment with TaxCoach – ensure security and procedural compliance
We combine the experience of our HR and payroll department, tax advisory expertise and practical knowledge of regulations concerning the employment of foreigners. As a result, you receive a service that organises the entire process.
We verify whether a foreigner meets the conditions to work in Poland and select the appropriate employment basis: declaration, notification, Type A work permit or another solution. We minimise the risk of penalties, inspections and challenges by the labour office, ZUS or the tax office.
We monitor changes resulting, among others, from the Act on the conditions for entrusting work to foreigners and regulations concerning the employment of Ukrainian citizens. Your processes are continuously adjusted to current regulations.
We take over the preparation of applications, attachments, powers of attorney and filings in official systems (including praca.gov.pl, PUE ZUS). Your team provides the data, and TaxCoach specialists handle the rest.
We prepare A1 certificate applications and help determine in which country social security contributions should be paid. This helps you avoid double contributions and unnecessary disputes with foreign institutions.
We advise when a declaration of entrusting work is sufficient and when further steps are required. We prepare appropriate notifications and ensure they are submitted within the required deadlines.
You receive ongoing contact with a person responsible for your company. In tax and contribution matters, TaxCoach tax advisors are involved. You have one place to discuss your entire business situation.
Head of HR and Payroll Department
An experienced expert in managing HR and payroll processes, combining specialist knowledge with managerial skills.
In her daily work, she coordinates a team of specialists, optimises processes by implementing modern technological solutions and ensures smooth communication between the HR and payroll department, other TaxCoach teams and external institutions.
She provides comprehensive HR and payroll services, including payroll calculation, settlement of benefits, maintaining employee documentation and preparing declarations for institutions and state authorities.
She supervises the digitalisation processes of the HR and payroll department, ensures compliance with current regulations and maintains the highest standard of client service at TaxCoach.
We communicate in the following languages:
The interests and security of our clients are our priority, which is why we protect them with high liability insurance policies with PZU.
Reviews
During over two years of cooperation, TaxCoach employees have always demonstrated kindness, the ability to work flexibly and completed assigned tasks on time.
Tomasz Framski
Consdata
In addition to basic services, TaxCoach accounting office offers tax advisors and a financial director, so we know our finances and taxes are in good hands.
GIANLUCA LORENZO ACQUASANTA RASSUMOWSKI
Codeaddict S.A.
We greatly value accessibility and communication skills – if we have any questions, we always have someone to call and we know that our doubts will be clarified.
Krzysztof Burdalski
Drogowe Centrum Produkcyjno-Handlowe „BIG" Sp. z o.o.
This year, the TaxCoach accounting firm implemented a new chart of accounts in our books. This chart was prepared by our management for cost budgeting purposes and adapted to the specific nature of our business. Thanks to the rapid implementation of this expanded chart of accounts, we have better control over our company's financial plan and can easily obtain not only essential tax information but also valuable management information.
Games Lab
The accounting, HR, and payroll services provided are of a very high standard, both in terms of content and organization. TaxCoach ensures the professionalism of its staff, and all deadlines are met.
Grzegorz Sikorski
STEP RM Sp. z o.o.
From the very beginning, we felt surrounded by professional care. We no longer worry about missing important payment deadlines, which significantly improves the ease of running our business.
Dawid Wójcik
SZTUKA BETONU
We feel that there is a company on the other side, and not an extension of the tax office :)
Szymon Więczek
Grupa WeDo Sp. z o.o.
Thanks to their modern solutions, everything runs smoothly. They offer a wide range of services, which allowed us to choose the perfect option for us. We feel secure thanks to the possibility of consulting with a tax advisor and their experienced staff. We know our finances are in good hands.
Dentopolis s.c.
Thanks to its extensive offer, it is able to propose individual solutions for its clients.
Raion Automatyka
TaxCoach are ambassadors of professionalism and reliability, I heartily recommend them to all entrepreneurs.
Beata Zapała
A.C.E. Produkcja Elektroniki Użytkowej Sp. z o.o.
We are very pleased with our collaboration. We especially appreciate the constant contact with our dedicated accountant and the seamless electronic document flow. The client panel is particularly helpful, allowing us access to all documents and monitoring work progress.
Frumbo Sp. z o.o.
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