Cash report – downloadable template

Cash report – free downloadable template

Not sure how to prepare a cash report correctly? You'll find a ready-made, free cash report template above. The document is in XLSX format, so you can open it without any trouble in Microsoft Excel or another spreadsheet program.

The cash report template we provide was developed by TaxCoach's experts — lawyers and accounting specialists. That means you can be confident the document meets all current formal requirements and complies with applicable law.

It's worth using only verified sources. Freely available cash report templates online often contain errors or don't account for changes in the law, which can lead to inaccuracies in your accounting records. Download our cash report template and make your company's day-to-day work easier.

 

What is a cash report?

A cash report (RK) is one of the basic accounting documents used by businesses that handle cash transactions. It's a summary of all cash transactions carried out over a specific period — most often a day, a week, or a month.

A cash report covers all cash inflows and outflows, which lets you monitor your cash balance on an ongoing basis and keep control over the flow of funds within your company.

This document must meet the requirements set out in Article 21 of the Polish Accounting Act, meaning it should be accurate, complete, and kept in a way that makes it easy to trace how each transaction took place.

It's worth pointing out that a cash report isn't the same thing as a fiscal cash-register report. A fiscal report covers sales recorded through a cash register, whereas a cash report covers all cash transactions — both inflows and outflows.

 

What transactions does a cash report cover?

A cash report documents every event involving cash movements within a company. The transactions it most often covers include:

• cash payments received from customers,
• cash paid out (e.g., to buy goods or services),
• settlement of employee advances,
• inflows and outflows confirmed by KP (cash received) and KW (cash paid out) vouchers,
• cash payments for invoices and bills.

Each transaction should be backed by the appropriate source document and entered in the cash report in chronological order.

 

What must a cash report include?

A cash report should be prepared in line with the company's internal cash-handling policy and the applicable regulations. The document must include all the necessary formal elements.

A cash report template should cover:

• the company's details (name, address, NIP),
• the report number and the settlement period it covers (day, month, year),
• the name of the register,
• a detailed list of cash transactions (description, amount, person carrying out the transaction),
• source document numbers (KP, KW, invoices),
• how each transaction is assigned to the relevant accounting ledgers,
• the opening and closing balance,
• cash turnover (inflows and outflows),
• a list of attachments,
• the date the report was drawn up and approved,
• signatures of the people responsible.

Keep in mind that the cash balance can never be negative — that would indicate errors in how the records are being kept.

 

How often is a cash report prepared?

How often a cash report needs to be prepared depends on how many cash transactions a company handles. In practice, a report can be drawn up:

• daily – for businesses with a high volume of transactions,
• every few days – for smaller companies,
• once a month – where cash transactions are infrequent.

Most often, a cash report is prepared at the end of the month and then passed on to the accounting department. In the following settlement period, the closing balance becomes the opening balance.

 

Who has to keep a cash report?

Not every company is required to keep a cash report. This document is mainly required for businesses that handle cash transactions and want full control over the flow of their funds.

A cash report is typically kept by:

• companies and larger businesses,
• businesses with cash sales,
• entities that settle employee advances,
• businesses required to keep full accounting records.

For smaller businesses, a cash report isn't always mandatory, but keeping one is good practice and makes it easier to stay on top of your finances.

 

Common mistakes when keeping a cash report

Keeping a cash report requires accuracy and consistency. The most common mistakes include:

• gaps in the report numbering sequence,
• leaving out some cash transactions,
• failing to link entries to their source documents,
• an incorrect closing balance,
• missing signatures from the people responsible.

Avoiding these mistakes helps keep your records in order and prevents problems during an audit.

 

Accounting support and cash report automation

Keeping a cash report can be time-consuming, especially with a large number of transactions. That's why it's worth considering working with an accounting firm.

At TaxCoach, we offer comprehensive support, including:

• keeping cash reports,
• entering data into accounting systems,
• checking that documents are correct,
• access to modern tools and an online client portal.

That way, you can focus on growing your business and leave the paperwork to the specialists.

 

Download the free cash report template (XLSX)

A ready-made cash report template in XLSX format is a practical tool that lets you document cash transactions quickly and accurately. The template prepared by TaxCoach complies with the law and is ready for immediate use.

 

Need help with your accounting records?

Have questions about cash reports or other accounting documents? Want to get your company's finances in order and make sure everything is being kept in line with the law?

Get in touch with TaxCoach's experts. We provide comprehensive accounting services and modern solutions that make running your business easier day to day.