HR and payroll replacement
Immediate and secure replacement of HR and payroll staff
Ensure continuity of HR and payroll services even in the event of a sudden employee absence. We take over responsibilities within 24–72 hours, with no delays in salaries and no risk of errors. We will work directly in your HR system.
97% of our clients rated us positively
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See why 97% of companies recommend our HR and payroll processes during employee absences.
SECURITY
Secure and timely replacement of HR and payroll staff without service interruptions
We provide replacement services without the need for data migration. We work directly in your HR and payroll system, maintaining all security standards and GDPR compliance.
Our team-based approach ensures full service continuity, guaranteeing uninterrupted payroll processing and ZUS/PIT filings. Employees always receive their salaries on time, regardless of individual staff absences.
We can start cooperation within 24–72 hours. We respond immediately to current needs, maintaining an average response time of up to 28 minutes.
We respond, implement and react to your needs on an ongoing basis – our average response time is 28 minutes.
We take over comprehensive handling of employee documentation, settlements and contacts with authorities during your employee’s absence. We ensure a smooth transition of processes without the need for additional training.
We take over only the necessary scope of data and grant access exclusively to persons responsible for the replacement. You decide who has access to your company’s HR and payroll information.
In the absence of an HR team leader, we can also take over managerial duties. We may act as Head of HR, ensuring team coordination, timely settlements and ongoing contact with management.
Comprehensive step-by-step service
From notification to full operation – our HR and payroll replacement process
We conduct an interview with the client and analyse the structure of processes in your company: systems, payroll lists and HR documentation.
We assign tasks according to your team’s schedule: payrolls, declarations, working time records, leave management and contacts with authorities.
We take over the daily responsibilities of the HR and payroll department. After full implementation, we continuously improve processes, introduce system integrations and automate routine activities.
Save the time
We ensure continuity of tax filings and payments, regardless of staff availability.
Efficient HR and payroll service integrated with your systems
Permanent access to data, payroll lists and statements throughout the year.
We provide replacement services directly in the software you use, such as Optima, Enova365, Gratyfikant or others, without the need for data migration.
We help connect time tracking and reporting tools with your HR and payroll system, ensuring full data consistency.
During replacement, we can also assist with implementing HR applications, Power BI reports and integration with time tracking systems.
Head of HR and Payroll Department
An experienced expert in managing HR and payroll processes, combining specialist knowledge with managerial skills.
In her daily work, she coordinates a team of specialists, optimises processes through the implementation of modern technological solutions and ensures smooth communication between the HR and payroll department, other TaxCoach teams and external institutions.
She oversees full HR and payroll services, including salary calculations, benefit settlements, employee documentation and preparation of declarations for public institutions.
She supervises the digitalisation of the HR and payroll department, ensures compliance with current regulations and maintains the highest standards of client service at TaxCoach.
Communication
Contact us quickly and efficiently – directly with the specialists you need.
Stay in regular contact with a dedicated specialist experienced in HR and payroll services
The interests and security of our clients are our priority, which is why we are covered by a PZU insurance policy of up to PLN 1,000,000.
We communicate in the following languages:
Reviews
During over two years of cooperation, TaxCoach employees have always demonstrated kindness, the ability to work flexibly and completed assigned tasks on time.
Tomasz Framski
Consdata
In addition to basic services, TaxCoach accounting office offers tax advisors and a financial director, so we know our finances and taxes are in good hands.
GIANLUCA LORENZO ACQUASANTA RASSUMOWSKI
Codeaddict S.A.
We greatly value accessibility and communication skills – if we have any questions, we always have someone to call and we know that our doubts will be clarified.
Krzysztof Burdalski
Drogowe Centrum Produkcyjno-Handlowe „BIG" Sp. z o.o.
This year, the TaxCoach accounting firm implemented a new chart of accounts in our books. This chart was prepared by our management for cost budgeting purposes and adapted to the specific nature of our business. Thanks to the rapid implementation of this expanded chart of accounts, we have better control over our company's financial plan and can easily obtain not only essential tax information but also valuable management information.
Games Lab
The accounting, HR, and payroll services provided are of a very high standard, both in terms of content and organization. TaxCoach ensures the professionalism of its staff, and all deadlines are met.
Grzegorz Sikorski
STEP RM Sp. z o.o.
From the very beginning, we felt surrounded by professional care. We no longer worry about missing important payment deadlines, which significantly improves the ease of running our business.
Dawid Wójcik
SZTUKA BETONU
We feel that there is a company on the other side, and not an extension of the tax office :)
Szymon Więczek
Grupa WeDo Sp. z o.o.
Thanks to their modern solutions, everything runs smoothly. They offer a wide range of services, which allowed us to choose the perfect option for us. We feel secure thanks to the possibility of consulting with a tax advisor and their experienced staff. We know our finances are in good hands.
Dentopolis s.c.
Thanks to its extensive offer, it is able to propose individual solutions for its clients.
Raion Automatyka
TaxCoach are ambassadors of professionalism and reliability, I heartily recommend them to all entrepreneurs.
Beata Zapała
A.C.E. Produkcja Elektroniki Użytkowej Sp. z o.o.
We are very pleased with our collaboration. We especially appreciate the constant contact with our dedicated accountant and the seamless electronic document flow. The client panel is particularly helpful, allowing us access to all documents and monitoring work progress.
Frumbo Sp. z o.o.
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