1. Home

  2. /

    Determining the VAT Rate in Poland

Tax opinion

Determining the Correct VAT Rate – full tax compliance and peace of mind when dealing with the tax office.

Incorrect VAT classification in Poland may result in adjustments, additional tax payments and extra costs. We support companies in properly classifying goods and services for VAT purposes – analyzing regulations, PKWiU and CN classifications, as well as specific cases. We advise when a reduced rate can be applied and when the standard rate is required.

97% of our clients rated us positively

Reviews

Over 10k

Companies served

Trusted us

Hero

Experience

VAT Rate – one decision, many consequences. Ensure compliance from the start

Correctly determining the VAT rate is not just a formality – it is the foundation of safe and profitable tax settlements. We help companies identify tax risks already at the offer or invoicing stage. We verify CN and PKWiU classifications, analyze documentation and the nature of business activities. If needed, we prepare an application for a Binding Rate Information (WIS), which protects you in the event of a dispute with the tax authority.

Experienced Tax Advisor

We support companies across various sectors – from e-commerce and digital services to manufacturing and retail. We translate legal requirements into clear recommendations and practical actions, securing your business for the long term.

Gain certainty that you apply the correct VAT rate

You do not have to interpret regulations on your own. We develop a strategy tailored to your business profile, assist in obtaining a Binding Rate Information (WIS) and, if necessary, represent you before the authorities.

How do we support your business?

Minimize risk and gain certainty – we guide you through the entire VAT classification process

Correct VAT classification of goods and services is not only about compliance – it is protection against penalties and unnecessary disputes. We help entrepreneurs safely navigate the classification process, prepare documentation and, where required, obtain a Binding Rate Information (WIS). We provide comprehensive support tailored to your specific business activity.

Analysis of business activity and product offering

We verify which goods or services you provide and identify areas where VAT rate misclassification may pose a risk. We review product descriptions, offers and invoices.

Classification of goods and services (PKWiU / CN)

Based on our analysis, we classify goods and services in line with current CN and PKWiU classifications and VAT regulations. We indicate the legally applicable VAT rate.

Preparation of tax documentation

We prepare a complete set of documents required by regulations, including applications and supporting documentation.

Representation and defense of your position

In the event of inquiries or tax audits, we support you during explanations, present documentation and defend the adopted VAT classification.

Implementation and procedure updates

We help implement the approved classification in your accounting system and sales documentation. We also assist with updates if regulations change.

Your industry matters – VAT rate determination tailored to your sector

We work with companies across various industries – from technology to construction and education. Each sector is subject to different VAT rules, exemptions and documentation requirements. That is why our support is always tailored to your specific business model.

E-commerce and distance selling

We advise on VAT rates for products, EU registration obligations, OSS settlements, product classification and online sales documentation – including marketplace platforms.

IT and new technologies

We support software houses and startups in the correct application of VAT rates to digital services, licenses and software exports. We also analyze the possibility of combining VAT documentation with B+R relief or IP Box strategies.

Construction and installation services

We verify whether the reduced 8% rate or the standard 23% rate applies. We analyze documentation obligations, reverse charge mechanisms and split payment rules.

Medical and pharmaceutical sector

We assist in classifying medical devices, medicines and healthcare services. We determine when VAT exemptions apply and when reduced or standard rates must be used.

Training and educational services

We advise on VAT exemptions for educational services, including online training. We help prepare justification and documentation for potential audits.

Manufacturing and industry

We support classification of finished and semi-finished products. We determine whether materials are subject to reduced rates or exemptions in line with PKWiU and CN classifications.

Need support from a tax advisor?

Book a free consultation and see how we can optimize your taxes and increase the security of your settlements.

TAX ADVISORY TEAM

Trust the specialists – comprehensive tax support at every stage

Meet our experts who have been helping companies navigate complex tax regulations for years. We analyze, advise and represent you – from identifying risks and obligations to implementing compliant solutions and handling contacts with authorities.

Jarosław Wowra

Tax advisor

Lawyer, specialist in financial law, tax advisor and author of over 300 publications on legal and tax topics. For many years associated with tax administration: worked in the Tax Inspection Office, Tax Office and the Chamber of Tax Administration in the Department of Supervision over Offices, serving as a coach and controller.
Thanks to this, he understands not only legal regulations but also the processes and mechanisms operating within tax authorities. Since 2006, he has supported the private sector, conducting corporate reorganizations and ownership transformations, tax analyses and optimizations, and representing clients in court proceedings.
He has achieved numerous successes in tax criminal cases, administrative proceedings and tax disputes. His in-depth knowledge of state institutions “from the inside” allows him to conclude cases without the need for long-term tax and court proceedings.

Katarzyna Jankowiak

Tax Advisor

Tax advisor specializing in serving SMEs. She gained professional experience in cooperation with one of the renowned advisory firms in Poznań. Previously, for six years she developed her expertise in accounting, and today she navigates both tax law and accounting with full understanding of regulations and practical aspects of running a business.
Co-author of the guide “Chambers Global Corporate Tax 2024” dedicated to corporate taxation worldwide. Participant of the first edition of the mentoring program “IFA Mentoring Platform” organized by the International Fiscal Association.
She specializes in ongoing advisory in income taxes – including Estonian CIT – as well as VAT, also in the e-commerce sector. She supports clients in complex reorganization processes. Valued for combining expert knowledge with a practical approach and excellent understanding of business realities.

EXTENDED SCOPE OF COOPERATION

Everything in one place – tax advisory, accounting and HR with full support

Build synergy by combining tax advisory, accounting and HR services within one integrated package. This model of cooperation not only provides convenience, but above all saves time, reduces errors and ensures process consistency. We guarantee full compliance with regulations and security at every stage of your operations.

Ongoing expert support for your company

Maintain regular contact with a team of specialists who understand the specifics of your industry and respond to your needs in real time.

Our clients’ interests and security are our priority

We communicate in the following languages: 

Polish

English

Ukrainian

Russian

Companies served

10k +

Satisfied clients

97%

Qualified specialists

100+

Reviews

Meet our clients and read their opinions about working with us

TaxCoach provides us with constant care and supervision in the form of outsourcing the Chief Accountant and supports the audit process conducted by the auditor.

During over two years of cooperation, TaxCoach employees have always demonstrated kindness, the ability to work flexibly and completed assigned tasks on time.

Read the reference

Tomasz Framski

Consdata

When choosing an accounting firm, we were looking for a company with competent staff who would efficiently handle our accounting and handle the mandatory stock exchange reports.

In addition to basic services, TaxCoach accounting office offers tax advisors and a financial director, so we know our finances and taxes are in good hands.

Read the reference

GIANLUCA LORENZO ACQUASANTA RASSUMOWSKI

Codeaddict S.A.

Thanks to the commitment of Mr. Miłosz Baranowski and his team, we managed to organize our accounting and introduce reporting, which enabled better financial management of our company.

We greatly value accessibility and communication skills – if we have any questions, we always have someone to call and we know that our doubts will be clarified.

Watch the video
Read the reference

Krzysztof Burdalski

Drogowe Centrum Produkcyjno-Handlowe „BIG" Sp. z o.o.

Communication is very efficient, and thanks to our professional and experienced staff, all formalities are completed efficiently and on time. TaxCoach handles our income tax, VAT, and VAT OSS calculations, and also handles HR and payroll for our employees.

This year, the TaxCoach accounting firm implemented a new chart of accounts in our books. This chart was prepared by our management for cost budgeting purposes and adapted to the specific nature of our business. Thanks to the rapid implementation of this expanded chart of accounts, we have better control over our company's financial plan and can easily obtain not only essential tax information but also valuable management information.

Read the reference

Games Lab

We've been using TaxCoach's accounting and HR services for almost three years now, and we've been very satisfied throughout our relationship.

The accounting, HR, and payroll services provided are of a very high standard, both in terms of content and organization. TaxCoach ensures the professionalism of its staff, and all deadlines are met.

Read the reference

Grzegorz Sikorski

STEP RM Sp. z o.o.

What we value most is ongoing contact with our dedicated accountant and working together to find the best solutions for us.

From the very beginning, we felt surrounded by professional care. We no longer worry about missing important payment deadlines, which significantly improves the ease of running our business.

Read the reference

Dawid Wójcik

SZTUKA BETONU

We have been working with TaxCoach for almost two years now and we are very satisfied – primarily because their service takes into account the realities of running a business, and not just adapts to accounting regulations.

We feel that there is a company on the other side, and not an extension of the tax office :)

Watch the video

Szymon Więczek

Grupa WeDo Sp. z o.o.

We are very pleased with the services provided by TaxCoach.

Thanks to their modern solutions, everything runs smoothly. They offer a wide range of services, which allowed us to choose the perfect option for us. We feel secure thanks to the possibility of consulting with a tax advisor and their experienced staff. We know our finances are in good hands.

Read the reference

Dentopolis s.c.

TaxCoach is a highly experienced company with a strong work ethic, as well as a modern and flexible company, ready to adapt to the client's needs.

Thanks to its extensive offer, it is able to propose individual solutions for its clients.

Read the reference

Raion Automatyka

What I value most about working with TaxCoach is the full substantive support and immediate assistance in every matter related to running a business.

TaxCoach are ambassadors of professionalism and reliability, I heartily recommend them to all entrepreneurs.

Read the reference

Beata Zapała

A.C.E. Produkcja Elektroniki Użytkowej Sp. z o.o.

We have been using TaxCoach services for accounting, HR and payroll since 2021.

We are very pleased with our collaboration. We especially appreciate the constant contact with our dedicated accountant and the seamless electronic document flow. The client panel is particularly helpful, allowing us access to all documents and monitoring work progress.

Read the reference

Frumbo Sp. z o.o.

FAQ

When should you verify the VAT rate for your services or products?

What is Binding Rate Information (WIS)?

How to obtain Binding Rate Information?

Can the tax authority challenge the applied VAT rate?

What are the most common mistakes in determining VAT rates?

Request a call
with our specialist

We will contact you within 24 hours.

or

Go to contact
Privacy policy.
Privacy policy and Related entities.